Bolton Tuition Centre
GDPR Policy (data protection) & Privacy Notice
Policy brief and purpose
Our data protection policy refers to our commitment to treat information about employees and customers with the utmost care and confidentiality.
This policy helps us to ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights.
The policy refers to all parties who provide personal information to us.
What data do we keep relating to our students?
We store the following essential information:
Enrolment forms: these contain the information given to us by parents when their children enrol for tuition. This usually includes names, addresses, phone numbers, email addresses and medical conditions that we may need to be aware of. This is to ensure that we have the relevant details needed for emergency contract, school year and any child protection information that parents/carers wish to share with us.
The collection of this information will benefit users by:
- keeping the students safe
- enabling staff to plan according to age, as well as ability (i.e. preparing for specific examinations)
- ensuring contact can be made with parents/carers in cases of emergency
This information is stored in a locked cabinet.
Rules that we follow
Our data will be:
- Accurate and up-to-date
- Collected fairly and openly, and for lawful purposes only
- Used by Bolton Tuition centre within legal, moral and necessary boundaries
- Protected against any unauthorised or illegal access by internal or external parties
Our data will not be:
- Communicated informally
- Stored once the student is beyond school age
- Transferred to any other organisations
- Distributed to any other party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)
In addition to ways of handling data Bolton Tuition Centre has direct obligations towards the people to whom the data belongs. Specifically we must:
- Let people know which of their data is collected
- Inform people about how we’ll process their data
- Inform people about who has access to their information
- Have provisions in cases of lost, corrupted or compromised data
- Allow people to request that we modify, erase, reduce or correct data contained in our databases
Actions
To exercise data protection we’re committed to:
- Restrict and monitor access to sensitive data
- Develop transparent data collection procedures
- Train employees in privacy and security measures
- Establish clear procedures for reporting privacy breaches or data misuse
- Include contract clauses or communicate statements on how we handle data
- Establish data protection practices (document shredding, secure locks, access authorization etc)
Our data protection provisions will appear on our website.
Website Tracking
When someone visits our Website we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things, such as the number of visitors to the various parts of our website. The website is operated by Scruffy Monkey on behalf of Bolton Tuition Centre.
Disciplinary Consequences
All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.
Employees
The General Data Protection Regulation (May 2018): How we use your information
Personal information provided to us through submission of an employment application will be used for analysis of suitability for a position available.
What sorts of personal information do we ask for?
- Identifying and contact information (name, address, phone, emails, etc.)
- A CV and cover letter outlining your job history, experience, education and skills as they relate to the position applied for.
- Due to the nature of our business some positions require extra information to be provided or obtained to ensure compliance with child protection legislations
- If hired, banking, Inland revenue, pension and other related information.
We will not share information about you with third parties without your consent unless the law allows us to.
Data Security
The information you provide is only available to authorised personnel of Bolton Tuition Centre and is stored securely. If we no longer require your personal information, we will take reasonable steps to destroy it in a secure manner. This is subject to any legal obligations we have to keep information for a certain period of time.
Complaints or Queries
We try to meet the highest standards when collecting and using personal information. For this reason we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. it does not provide exhaustive detail of all aspects of our collection and use of personal information. However, we are happy to provide any additional information or explanation needed. If you have any requests or concerns about any information contained within our GDPR and Privacy Notice, please email or write to:
Tel: 01204 363550
35 Higher Bridge Street, Bolton BL1 2HE